OasisPro · PermissionWorks · IFS Cloud Permission Management
Setting up IFS Cloud permissions manually takes months, introduces errors, and slows every upgrade to a crawl. PermissionWorks fixes all of that: automatically, accurately, and in days. Here is why it should be a standard part of every IFS Cloud environment.
Every IFS Cloud customer faces the same hidden problem. When a new implementation lands or an upgrade comes around, somebody has to sit down and map out exactly which screens every role in the business should be able to access. Then they have to build the permission sets to match. Then they test them. Then they find the gaps. Then they do it all again. PermissionWorks ends that cycle entirely.
IFS Cloud permission management has always been painful. PermissionWorks makes it effortless.
PermissionWorks automates the generation of IFS Cloud permission sets from actual screen usage. Navigate the screens a user needs and PermissionWorks builds the correct, complete permission set for you: accurately, instantly, and without any manual mapping required.
No need to access to IFS Solution Manager. Ever again.
Once PermissionWorks is integrated, your team no longer needs to grant employees access to IFS Solution Manager to configure permissions. Every permission set is built, managed, and deployed entirely through PermissionWorks, without anyone visiting the IFS Solution Manager screen at all. That means fewer privileged users, a smaller attack surface, and a cleaner, more secure IFS Cloud environment from day one.
The real cost of manual IFS Cloud permission management
Most IFS Cloud teams vastly underestimate how much time permission management actually consumes. It is not just the initial setup. It is every new starter. Every role change. Every upgrade. Every time a screen shifts in a new release and a user suddenly loses access to something they needed yesterday.
Manual IFS Cloud permission management is not a one-off project. It is a permanent drain on your team's time: a persistent source of user frustration, growing support tickets, and compounding security risk with every change to your environment.
Without PermissionWorks
Step 1: Identify screens per role Step 2: Map each screen to grants Step 3: Build permission set manually Step 4: Test and find missing access Step 5: Fix gaps and retest Step 6: Repeat for every role Step 7: Redo this on every upgrade Timeline: 3 to 6 months
With PermissionWorks
Step 1: Enable PermissionWorks Step 2: Navigate the required screens Step 3: Permission set generated ✓ Done. Timeline: Days, not months
Why PermissionWorks matters at every stage of the IFS Cloud lifecycle
PermissionWorks is not only useful during a major upgrade. It delivers measurable value from day one of an IFS Cloud implementation and keeps delivering every time your environment changes.
New IFS Cloud implementations
Getting IFS Cloud permissions right from the start sets the quality standard for the whole deployment. PermissionWorks removes the risk of under-allocating or over-allocating access during the most critical phase of any IFS project.
IFS Cloud upgrades
Upgrades regularly invalidate existing permission sets as screens shift, menus reorganise, and new functionality is added. PermissionWorks rebuilds accurate IFS Cloud permission sets from real usage after every upgrade.
Ongoing role and team changes
New starters, role expansions, team restructures. Instead of a growing manual ticket queue, PermissionWorks generates the correct IFS Cloud permission set for any role on demand and in minutes.
Five IFS Cloud permission problems PermissionWorks solves permanently
Manual permission management creates predictable, recurring problems in every IFS Cloud environment. PermissionWorks addresses all five at the root cause, not just the symptom.
| The Problem | What happens without PermissionWorks | What PermissionWorks does | Outcome |
|---|---|---|---|
| Missing permissions | Users raise support tickets on day one because they cannot access the screens they need | Generates IFS permission sets from actual screen usage so nothing is ever missed | Resolved |
| Over-allocated access | Admins add broad access to silence tickets, creating security and compliance audit risks | Access is built from real screen usage only, with no blanket grants required | Resolved |
| Upgrade rework | Every IFS Cloud upgrade requires weeks of permission remapping from scratch | PermissionWorks regenerates permission sets after upgrades quickly and accurately | Resolved |
| Project timeline risk | Permission setup becomes the bottleneck that delays go-live and inflates project cost | Deployment in days keeps your IFS Cloud project on schedule and on budget | Resolved |
| Technical dependency | Permission management requires specialist IFS knowledge most internal teams do not have | Any team member can navigate screens and generate a complete, accurate IFS permission set | Resolved |
PermissionWorks is not a workaround. It is the correct way to manage IFS Cloud permissions.
Most IFS teams accept manual permission management as unavoidable. PermissionWorks proves it is not. Automating this process from the start produces more accurate, more consistent, and more auditable outcomes than any manual approach can match.
Which IFS Cloud customers benefit most from PermissionWorks
PermissionWorks delivers value across the full IFS Cloud customer base, but certain situations make the case for integration particularly strong.
Customers mid-implementation
If you are in the middle of an IFS Cloud implementation, integrating PermissionWorks now means you will never face the manual permission mapping problem at all. Get it right from day one and carry that advantage through every subsequent upgrade.
Customers planning an IFS Cloud upgrade
Upgrades are where manual IFS Cloud permission management breaks down hardest. PermissionWorks turns what would be months of permission rework into a task measured in days, keeping your go-live on schedule.
Customers with growing teams
As your IFS user base grows, the manual permission burden compounds with every new hire and every role change. PermissionWorks scales with your business without adding to IFS admin overhead.
Customers with compliance and audit requirements
Over-allocated access is one of the most common findings in IFS Cloud security audits. PermissionWorks builds access from real usage data, making your IFS permission sets defensible, auditable, and compliant.
What is coming next in PermissionWorks
The current PermissionWorks capability already removes the largest friction points in IFS Cloud permission management. The product roadmap goes further, building toward a fully self-managing permission layer for IFS Cloud environments across the UK and Europe.
- Self-Learning Permission Engine: PermissionWorks will learn from real usage patterns over time, automatically refining IFS Cloud permission sets as your team's workflows evolve without manual intervention.
- Click and Learn Mode: Click through the screens a user needs and PermissionWorks builds the permission set in real time. No forms, no configuration files, no manual lists of any kind.
- Role Comparison and Audit Reports: Compare IFS Cloud permission sets across roles, identify over-allocated access, and produce audit-ready compliance reports in a single click.
- Automated Permission Sync: When an IFS Cloud update adds or changes screens, PermissionWorks detects the delta and updates all affected permission sets automatically.
- Multi-User Role Templates: Save and reuse permission templates across users, roles, and IFS Cloud environments, deploying consistent configurations in seconds.
- Permission Analytics Dashboard: A visual dashboard showing permission coverage, unused access flags, and security risk scores across your entire IFS Cloud user base.
The question is not whether you need PermissionWorks. It is why you have not integrated it yet.
Every IFS Cloud customer is either managing permissions manually and absorbing the full cost of that, or they are using PermissionWorks and they are not. There is no third option. The businesses that integrate now will compound the time savings across every upgrade, every new hire, and every role change from this point forward.
Why OasisPro delivers PermissionWorks for IFS Cloud businesses
Every PermissionWorks deployment is backed by OasisPro's certified IFS specialists. Not a generic helpdesk. Not a ticket queue. Real IFS Cloud consultants who understand your environment, your roles, and your business objectives. OasisPro is a UK-based IFS Cloud specialist with clients across the UK and Europe.
- Certified IFS Cloud specialists: We work in IFS Cloud every day and understand the permission model at every level of the platform.
- Deployment in days: We have a proven, repeatable deployment path. You will not be waiting months to see results.
- Hands-on guidance throughout: We support you from activation through navigation, validation, and full user rollout.
- Upgrade support included: When your next IFS Cloud upgrade arrives, we are already in your corner with PermissionWorks ready to rebuild your permission sets accurately.
- No unnecessary complexity: We focus on getting PermissionWorks working for your team quickly, cleanly, and correctly.
Ready to stop managing IFS Cloud permissions manually?
Talk to our team. We will walk you through what PermissionWorks looks like in your IFS Cloud environment and give you a clear picture of the time and cost you will recover from day one of deployment.
Frequently asked questions about PermissionWorks and IFS Cloud permission management
The most common questions IFS Cloud customers ask about automating permission management with PermissionWorks.
What is PermissionWorks for IFS Cloud?
PermissionWorks is an AI-powered tool that automates the creation of IFS Cloud permission sets. Instead of manually mapping screens to grants, users navigate the screens they need access to and PermissionWorks generates the correct, complete IFS permission set automatically.
How long does IFS Cloud permission setup take with PermissionWorks?
PermissionWorks reduces IFS Cloud permission setup from a process that typically takes three to six months manually down to a matter of days. The tool itself deploys in approximately one week with OasisPro support included.
Does PermissionWorks work during IFS Cloud upgrades?
Yes. PermissionWorks is specifically built for permission configuration during both new IFS Cloud implementations and upgrades from older IFS versions. It regenerates accurate permission sets after each upgrade, removing the need for manual rework entirely.
Do you need technical expertise to use PermissionWorks?
No. PermissionWorks requires no technical expertise or specialist IFS knowledge to operate. Any team member can enable the tool, navigate the required IFS Cloud screens, and PermissionWorks handles all permission set generation automatically.
Who supports PermissionWorks deployments in the UK and Europe?
Every PermissionWorks deployment is supported by OasisPro's certified IFS Cloud specialists, based in the UK and working with clients across the UK and Europe. OasisPro provides hands-on guidance through activation, navigation, validation, and full user rollout.
PermissionWorks: the right way to manage IFS Cloud permissions.
IFS Cloud permission management has always been treated as an unavoidable cost of running the platform. PermissionWorks removes that assumption entirely. Whether you are implementing IFS Cloud for the first time, preparing for an upgrade, or simply tired of permissions slowing every other project down, PermissionWorks gives you a faster, more accurate, and more sustainable path forward.
The manual approach costs time, introduces errors, and compounds in cost with every change to your IFS environment. There is no good reason to keep doing it that way when PermissionWorks exists.
OasisPro are IFS Cloud specialists based in Oxfordshire, UK, helping businesses across the UK and Europe get more from their IFS Cloud environments. · info@oasispro.co.uk · 01865 538071 · oasispro.co.uk